Now, I know I’m anal, but I also think I have some great organization and time-saving tips. For example, my “to-do” list at work. I really enjoy my job as a compensation analyst, but get very overwhelmed sometimes with the amount of work I have. Its a good stress compared to the stress I had in my last job where I didn’t enjoy the work I was doing. I not only have institutional programs that have to be costed, designed, implemented and then managed throughout the year, but I also have client work that comes up frequently that has to be balanced with my other workload. Institutional programs always take priority such as the merit program for 18,000+ employees, performance reward programs, market and structure review to ensure we’re competitively paying employees, etc, but I can’t put off my client groups. I have over 6,000 employees that I’m responsible for to make sure all things compensation are being taken care of and addressed. To help with this workload I created a to-do list in excel. I LOVE excel. I know, I’m weird, but I get all giddy working with formulas and numbers. Probably get that from my dad.
I used to keep a running list on paper, but it would get messy as I scratched things out and made notes so it hit me one day to keep it in a worksheet. Not only does this help me keep track of things, but it helps me prioritize and when that dreaded performance evaluation comes up where you have to do a self-eval I have all the things I’ve accomplished in one spot.
Because I’m a visual person I added color-coding to my “status” column for me to be able to see very quickly what I’ve completed, whats in progress, whats on hold,and whats on my to-do list. I have the item that needs to be done, the dept its for, the start date and end date, number of days to complete, status, who the item is pending with, the urgency and a notes column. I added the start and end dates so I could track how long it takes me to complete items. This is helpful if you get called out for not being responsive or for your evaluation to show how long or short of time it takes to complete a project. It also comes in handy when you need to give a department a realistic time frame of when you can complete something. You can refer back to a similar project and see how long it took. My notes section is where I update as I work on the project. I note when I spoke to a department, emailed for more info, emailed data for feedback, etc. This way I can go back and remember details about a project. I’ve got so much going on its sometimes hard to remember who I talked to last or what we talked about.
So, I hope my analness can be helpful to others sometimes.